DWED Grants Financial Specialist (Local Search*)
The purpose of this position is to provide high level financial management and coordination for DWED grant-funded budgets, including but not limited to creating, revising, traking and monitoring grant program expenditures and revenue.
1) Assist in the development of, maintain and submit revisions of all DWED grant budgets; comply with federal, state and CSN policies, procedures and regulations; compile budget documents for initial, revisions and final submission; consult with managers to ensure that budget adjustments are made in accordance with program changes; provide advice and technical assistance with fiscal allocation and budget preparation.
2) Check figures, postings and documents for correct entry, mathematical accuracy and proper codes; record and store financial information in program spreadsheets and databases; reconcile records of budget transactions; reconile or note and report discrepancies found in records; maintain electronic and paper records of all financial transactions by grant programs; analyze monthly department budgeting and accounting reports to maintain expenditure controls.
3) Create, submit and track contractor/vendor agreements, RX's, LPO's, PV's, IV/IX's and Office Max orders; code documents according to CSN, State and Federal guidelines; access financial information to answer general questions as well as those related to specific accounts; calculate costs of materials and other expenses, based on estimates, quotations and price lists; match order forms with invoices and record the necessary information.
4) Develop, monitor and track contracts for all grant LOA's and Wages personnel payroll; work with AAI to develop a system for LOA payroll submission and tracking, including but not limited to, supersedes, professional development payment and substitute pay; serve as the point of contact for any questions or concerns related to grant LOA and Wages contracts; serve as a back-up for revenue personnel contracts.
|Required Qualifications||Bachelor's Degree in Business, Accounting, Finance or related field from a regionally accredited college or university or Associates Degree with 1-2 years related experience.|
Ability to generate, understand and explain financial reports and/or spreadsheets.
Excellent computer skills including proficiency in Microsoft Office Suite, specifically, Excel and Word.
Ability to work evenings and/or weekends based on workload demands.
|Preferred Qualifications||1-2 years demonostrated budget developing and monitoring experience.|
Knowledge of college financial services, purchasing and contracts processess and procedures.
Demonstrated experience in using financial and/or accounting systems.
Experience generating fiscal reports and databases for budget management.